Purchase & Procurement Automation
Automate RFQ distribution to multiple vendors, compare quotation bids side-by-side, enforce purchase approvals, and streamline 3-way matching with warehouse receipts and accounting bills.
Automated 3-way matching, threshold approvals, and vendor contracts
End-to-End Procurement Automation
Empower procurement managers with real-time vendor insights, blanket agreements, and automated replenishment.
Purchase Tenders
Launch purchase tenders, integrate vendor answers into the evaluation matrix, and easily compare propositions.
Blanket Order Agreement
Buy goods from a supplier at a negotiated price on a recurring basis over a specific contract period.
Vendor Pricelist
Manage distinct pricelists for each product across different vendors with minimum quantity breaks and lead times.
Product Variants
Configure and purchase products with multiple attributes or variants such as size, grade, finish, and custom specs.
Send RFQs by Email or Post
Send RFQs directly by email from the application or print and send professional procurement documents by post.
Auto Approval
Automatically approve purchase orders below designated threshold values while routing higher values to managers.
Upload Documents & Contracts
Attach contracts, spec sheets, log audit comments, and send direct messages to your team from the order interface.
Automate Ordering
Set procurement rules to automatically order inventory based on stock levels, minimum safety margins, or sales forecasts.
Define Procurement Rules
Reference all suppliers distributing the item, order them by priority, and record delivery lead times to eliminate stockouts.
Purchase Module Workflow
Experience an intelligent 7-step procurement pipeline from initial tender to vendor bill payment in an interactive step-by-step walkthrough.
Create Purchase Agreement or Tender
Initiate blanket orders, call for tenders, or standard purchasing requisitions. Define required items, delivery deadlines, and targeted pricing specifications.
- Blanket orders & tender requisitions
- Target pricing & delivery deadlines
- Quantity commitments & milestones
Share with Multiple Vendors
Distribute requests across multiple approved suppliers simultaneously. Track vendor response times and compare pricing across different quantity tiers.
- Multi-supplier simultaneous distribution
- Vendor lead time & quotation tracking
- Multi-tier volume discount comparisons
Create RFQ for Each Vendor & Update Pricelist
Generate individual RFQs with pre-populated terms. When bids are received, automatically update the vendor's pricing ledger for current and future transactions.
- Pre-populated standard purchasing terms
- Direct PDF & digital quote submission
- Dynamic supplier cost ledger updates
Confirm Best RFQ & Create Draft Purchase Order
Evaluate commercial offers side-by-side. Confirm the winning quote to generate a formal Draft Purchase Order (PO) with all terms locked in.
- Side-by-side commercial bid comparison
- 1-click winning RFQ confirmation
- Automated locked Draft Purchase Order
Send to Purchase Manager for Approval
Enforce organizational spend policies. POs exceeding predefined limits automatically route to department heads or procurement executives for digital approval.
- Automated spending limit rule triggers
- Multi-tier departmental approvals
- Complete digital audit log
Confirm PO, Generate GRN & Vendor Bills
Upon PO authorization, the system instantly creates an inbound Goods Receipt Note (GRN) in the warehouse and prepares draft vendor bills for finance.
- Instant warehouse inbound GRN creation
- Draft vendor bill auto-generation
- Cross-departmental operational visibility
Receive Stock & Track Vendor Payments
Warehouse staff verify quantities against the GRN. Finance conducts 3-way matching (PO vs. Receipt vs. Invoice) and releases payment seamlessly.
- Barcode-assisted warehouse receipt
- Automated 3-way invoice matching
- Seamless vendor ledger clearing
Ready to Streamline Your Procurement & Supply Chain?
Schedule a live interactive walkthrough with our enterprise architects to evaluate how Arihant ERP can optimize your procurement costs and vendor relationships.